Job Responsibilities : BENEFIT PLAN ACCOUNTING ASSISTANT
Office Address : 1111 Franklin Street, Oakland, California, United States
Educational requirements : High School
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UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world.
Benefit Plan Accounting is responsible for financial management and reporting functions in connection with the University of California Retirement System (UCRS), including the University of California Retirement Plan (UCRP), the University of California Retirement Savings Program (UCRSP), the Health and Welfare Program and the University of California Retiree Health Benefit Program. These functions include financial transactions, financial reporting and analysis, financial audit coordination and internal control assessment and monitoring.
Covered under University series concept / job specification for classification 4722. Under general direction works on operational and/or procedural assignments that require the exercise of considerable discretion and independent judgment. Understands implications of work and makes recommendations for solutions. Determines methods and procedures on new assignments.
This position is responsible for providing accounting and administrative support to the Benefit Plan Accounting department.
Review daily bank direct deposit notice of change and return of deposit. Complete follow-up tasks including creating CCM cases for member services. Work returned CCM cases from member services to issue replacement checks. Most bank activity occurs at the beginning of each month. Handle certain Retirement Administration Service Center (RASC) CCM inquires, researching, resolving and responding to requests including stop payment/replacement check requests, returned checks, historical payment information, bank-related inquires and maintaining corresponding BPA spreadsheets. Coordinate and review retiree payment history for overpayments closely with the RASC. Research payment status, and if applicable establish receivable and prepare corresponding journal entries. Perform task related to un-cashed and stale dated checks or returned direct deposit payments including preparing check cancellation requests with the bank to remove from positive pay and updating the stale dated check log for bank account reconciliation, prepare corresponding general ledger entries.
Create monthly reports from EIA and Oracle systems. Provide ad hoc reports as needed. Retrieve and save bank information including the monthly bank account and client analysis statements for review or historical purposes. Maintain payment count and total history. Conduct initial review of bank fees. Retrieve monthly Fidelity data from the Fidelity Plan Sponsor Workstation (PSW) for review purposes. Receive checks related to UCRS and UC Health and Welfare accounts, from RASC and deposit checks at the bank and process return checks for re-mailing or reissuance at a later time.
Process the system-generated general ledger files for UCRS transactions to the EIAS & Oracle Financial general accounting system. Ensure the files are available for processing and reflect correct totals. Research and resolve validation errors. Upload the files timely. Prepare any manual general ledger entries as needed, update Oracle journal entries as needed for activity codes.
Organize, prepare, manage, and maintain unit files and records including hardcopy documents, CDs, and microfiche for current use and historical files for many sources. Ensure all files and records are maintained accurately and are updated in a timely manner. Maintain lists of records for the unit. Provide accounting back-up support in BPA for duties including: Prepare journal entries, spreadsheets, correspondence and documents. Review and/or retrieve spreadsheets and reports. Research records and data entry. Interface with RASC and other UC departments. Assist with fiscal year end closing tasks. Assist with other back-up support tasks within the group, as needed.
Determines need for general office equipment and supplies. Coordinates meetings. Prepares correspondence and other written materials for department management, as needed. Other ad hoc projects as assigned.
- Thorough knowledge in administrative procedures and processes. Experience and proficient knowledge with Microsoft Office programs including Excel, Word, Access and Outlook. Ability to learn database and other software programs essential.
- Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
- Requires interpersonal skills including diplomacy and patience to interact positively with people. Ability to maintain composure and exercise appropriate discretion when addressing sensitive issues and situations.
- Proven skill performing tasks using initiative and precise attention to detail to ensure accuracy. Ability to manage large volume of work with strict deadlines and be flexible with changing priorities. Strong organizational skills to handle multiple tasks. Demonstrated ability to receive and accurately follow verbal and written instructions.
- Proven independent ability to reason logically, review information accurately and make appropriate decisions in assisting team members and other departments. Ability to identify and understand the consequences of decisions prior to making them, and to apply appropriate judgment following office procedures and past precedents to address difficult and emergent situations.
- Entry level professional knowledge of basic accounting principles and practices. Ability to interpret and apply these as well as associated University and Department policies and procedures.
- High school diploma or equivalent experience
SALARY AND BENEFITS
Salary: Step Structure 1-17 commensurate with skills and experience.
Career Tracks Title: Blank Ast 3, Grade 102, CX
Benefits: For information on the comprehensive benefits package offered by the University visit:
This position may be eligible for a on site, hybrid, or remote within California work arrangement. The employee may be required to report to work onsite in Oakland, CA on a regular schedule.
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job is December 5, 2022. The position will be open until filled.
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.
August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral.
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
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