Job Responsibilities : ASSISTANT CONTROLLER
Office Address : 1111 Franklin Street, Oakland, California, United States
Educational requirements : Bachelor Degree
For UCOP internal applicants, please login to the internal candidate gateway at:
UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world.
One of the largest and most distinguished university presses in the United States. Advances scholarship in the humanities, social sciences, and natural sciences through its publication of thousands of books and journals, online and in print.
The Assistant Controller will work closely with the Controller on several tasks and projects. Uses skills as a seasoned, experienced financial service professional with a full understanding of industry practices and organizational policies and procedures. Resolves a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
Involves the processing and servicing of a variety of operational, personnel, and financial transactions and services. Includes reconciliations, accounts receivable, accounts payable, data collection and data entry, analysis, review and control, and reporting.
35% Analysis, Reporting, and Policy Review/Creation:
Applies financial services concepts (i.e., accounting, accounts receivable, accounts payable, purchasing, collections and billing), to resolve issues, and prepare business process procedures and policy recommendations. Prepares monthly WIP accounts payable accruals and WIP related journal entries. On a weekly basis, prepares Final Book Releases (FBR) for shipment to the warehouse.
30% Financial Analysis Projects:
Works closely with Controller on a wide variety of projects, including monthly balance sheet reconciliations, ensuring integrity of all fund balances and payables/receivables. Acts as backup for the Controller as needed. Responsible for providing reports and analyses for varied and complex budgetary, financial and resource projects.
25% Accurate Accounting Journal Entries, Postings, and Audits:
Posts invoice charges to transaction reconciliation log, cost sheets, and WIP (Works in Process) ledger. Posts and reconciles entries for UC Press Foundation. Prepares journal entries to transfer funds from investment accounts. Ensures subsidies are recorded to the accounts in accordance with the donor’s requests. Ensures all manufacturing invoices are authorized, properly coded and covered by a purchase order.
10% Customer Service and Staff Training:
Provides guidance to less experienced team members on financial processing functions. Recommends and implements quality customer service standards and procedures to affect various constituencies, including internal department and external vendors. Documents procedures for financial activities.
- Thorough knowledge of financial processes, policies, and procedures (specific to book publishing industry a plus).
- Thorough knowledge of financial data management and reporting systems (Oracle and Quickbooks a plus).
- Strong proficiency in the use of spreadsheet and database software.
- Highly developed interpersonal skills, service orientation, and strong active listening skills.
- Ability to multi- task in a high volume environment.
- organizational skills, analytical skills, critical thinking, attention to detail
- Effective verbal and written communication skills, sound judgment and decision making.
- Ability to develop original ideas to solve problems.
- Ability to function effectively as a member of a team.
- Demonstrated ability to adapt to changing priorities.
- Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
- Bachelor’s degree and a minimum of 5 years of relevant experience and/or equivalent training and experience.
This position is open to onsite, hybrid or full remote from within the state of Califoria.
SALARY AND BENEFITS
Salary: $80,000 – $93,100 annually commensurate with skills/experience.
Benefits: For information on the comprehensive benefits package offered by the University visit:
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job is January 2, 2022. The position will be open until filled.
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position.
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014.
August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral.
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
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